Course Program Withdrawal

Course Withdrawal

Although students are not encouraged to withdraw from a course, there are times when it may be necessary to do so (death in the family, out-of-the-country-business trip, medical problems, etc.).

If it becomes necessary for a student to withdraw from a course, he/she must contact his/her academic advisor and instructor as soon as possible. Students must email their advisor the following information:

• Name, Group #, Course #
• Phone #, USF id #
• The Reason for the Withdrawal
• Date of the Last Class Session Attended

A one course withdrawal is an exception to CPS policy and is granted only once during the sequence of the student's major coursework. A one course withdrawal may affect the student's eligibility for financial aid. If the Semester Census Date has passed, the student is liable for the tuition for the course from which he/she is withdrawing.

Program Withdrawal

Should a student need to withdraw from the program, he/she must email the Registrar's Office at registrar@usfca.edu and his/her advisor the information indicated above. If the program withdrawal occurs after the Semester Census Date, the student is liable for the entire tuition for the semester in which the program withdrawal occurred.

Students who decide to re-enter the CPS program at a later date must apply for re-admission to the University and satisfy degree requirements and tuition rates in effect at the time of their readmission.

Tuition Refund

For students who request a tuition refund after the Semester Census Date, an exception to the refund policy may be granted upon the recommendation of the student’s academic dean with final approval by the University Bursar. Generally, refunds of tuition after the Semester Census Date are made only in those cases where events affecting enrollment are non-recurring, catastrophic, or life threatening, and beyond the student’s control. Documentation will be required.

Grades:

Students who do not officially withdraw from their course(s) and/or their program and simply stop attending classes, will be given a grade of “F” for the course(s) involved. Students cannot graduate with an “F” in a major course and must retake the major course in which they received an “F.” All grades remain on the student’s record and are used to calculate the student’s USF cumulative grade point average. Instructors may not give students a grade of “W” (withdrawal).

Grades of Incomplete are assigned only under exceptional circumstances. Grades of Incomplete that are not removed by the deadline date or within 15 consecutive weeks following the end of the course will become final grades of “F”. This also applies to students who withdraw from the program with an “Incomplete” on their record. Grades of Incomplete that are not removed prior to withdrawal will become “F” grades if not completed. They will not be converted to grades of “W” due to late withdrawal.

For additional information regarding these issues, please see the CPS Policies and Procedures guides:
www.cps.usfca.edu/ug (for undergraduate students); www.cps.usfca.edu/grad (for graduate students).